Today’s workforce is experiencing rapid change and transformation. People are connecting more, and connectivity now comes in many different forms.
Many employees expect to have the option of working out of the office, or at home as a standard option provided by their workplace.
Most companies are adapting their work practices to this new reality with what is called “activity-based working.” However, they are still faced with the challenge of identifying exactly how much office space is needed, and the best way to optimize this space efficiently.
Occupancy data utilizing the power of sensors connected to various devices provide deep insights into specific patterns of how employees use their office space. These sensors can measure the utilization of space extremely accurately and efficiently. In this way, facility managers and other relevant employees gain the flexibility and insight necessary to:
- Better manage space capacity
- Maximize meeting room occupancy
- Reduce resource and operational cost
- Increase energy efficiency
- Increase ROI
- Evaluate the impact of environmental factors on employee well-being
Balancing employee satisfaction with the goal of utilizing office space to optimum levels can be a challenge. Managers are tasked with the responsibility of finding the balance between under-utilized office space and over-utilized, where there are issues finding desk and meeting room space.
From connecting devices as heating, HVAC, lighting and bins to restroom toilet paper dispensers, desks, etc., such solutions provide companies with data to enable them to make intelligent and informed decisions, along with the ability to:
- Align goals and costs with those of all company departments and managers to better utilize work-space
- Gain control of, and monitor building, space, meeting rooms and desk usage patterns across locations and departments
- Influence stakeholder decisions with data-driven recommendations on optimizing work-space to enhance productivity
- Measure employee to desk ratio and easily find space for new employees
- Benchmark to help drive down the cost of under-utilized space
- Support activity-based working activities by targeting peak hours and encouraging work from home
By taking away the guesswork, corporate real estate, facility, and other teams are better equipped to make decisions on future strategies and accommodate a developing workforce.
Let’s take a look at some key ways to increase desk utilization:
- Make your desks flexible As your workforce grows, using flexible desk space helps to increase employee-to-desk ratio and reduces the need to rent additional office space.
- Increase person to desk ratio across departments Every department operates differently. Assessing how each currently uses it’s space provides insight into the various occupancy rates across departments.
- Compare site utilizationIf you manage several building sites, you will want to know how well the space is being utilized to help reduce costs. By comparing occupancy rates, you can make informed decisions regarding user and investment allocation.
- Utilize data with business decision-makers With more data in hand, you can have more intelligent conversations with department leads and decision-makers, using the data to focus conversations on how space can be used more productively.
Bottom line, a connected workforce is driving major change in office space patterns. It is up to companies today to adapt the work-space to meet, and even exceed expectations to keep employees happy and to attract additional talented employees. Feel free to download our whitepaper, “Exploring Smart Buildings and Offices in the Era of Digital Transformation,” for more on how smart offices are improving comfort and reducing costs.